A week before
- Decide what the role needs: which apps, shared logins, devices and keys.
- Order or prepare their laptop or phone and note the serial number.
- Create their work email account.
A day or two before
- Create the app accounts their role needs, with the lowest access that works.
- Add them to the right groups, channels and shared folders.
- Install updates and security software on their device.
- Prepare a sheet with their first sign-in details, kept out of email.
On day one
- Have them change temporary passwords and turn on two-step verification.
- Share any shared logins through a password manager.
- Show them how to report a lost device or a suspicious email.
- Record everything you gave them, with dates.